Does your management team have difficulty understanding what’s involved in sponsoring projects?  Are resources and team members unsure of the process and their role?  This overview will provide role clarity and knowledge of the project management process so they can make a significant contribution to project success.

TWO-DAY WORKSHOP

For 6 to 20 participants at your place of business

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WORKSHOP DESCRIPTION

Are you a sponsor for an upcoming project? Are you a team member who does not understand project terms and processes and would like to understand more? Are you a resource to a project and you really don’t get what the fuss is about? This overview will provide the knowledge you need to contribute to successful project execution.

WHO SHOULD ATTEND

  • Anyone who is currently acting as a sponsor for a project/projects and needs to know how to support their project managers and project leaders
  • Project team members and resources to the project

YOU WILL LEARN:

    • How project managers think
    • What are projects and what is project management
    • Project Management tools and process that can be used in all types of projects
    • How to relate competently to the project sponsor
    • What’s involved in the various stages of the project management life cycle as follows:
    • Completing a project charter, identifying roles and responsibilities etc.
    • Appreciation of such project management tools as the workbreakdown structure, network diagram, Gantt chart and critical path
    • Effective project risk, project change and project issue management processes
    • Effective reports to managers and other stakeholders as needed
    • Getting stakeholder input
    • Closing projects properly, including presenting the final report
    • Effective project meetings
  • Some “key” project management principles

Pre-Work

Participants will be asked to complete an electronic survey designed to identify their project management experience level, projects that they have worked on and their specific needs and issues relative to project management. The facilitator summarizes this information for discussion in the workshop to ensures these issues and needs are addressed in the workshop.

COURSE OUTLINE

Project Management Overview/Conception

  • The seven principles for effective project management
  • Why managing expectations through effective communication is the number one responsibility of the project manager
  • Project management definitions
  • The key project elements – the triple constraints
  • Understanding the project life cycle
  • Why projects can and do fail
  • The project management matrix and the key characteristics of successful project management

Project Definition

  • Determining your key stakeholders
  • Determining and understanding the expectations from management
  • Role of the project manager, the project sponsor and team members
  • Establishing deliverables to respond to your project stakeholders’ needs
  • Project team structures
  • The elements of the project charter

Project Planning

  • Planning and organizing a project
  • Determining resource needs
  • An appreciation of key planning tools such as workbreakdown structure, network diagram and critical path
  • Use of the gantt chart
  • An appreciation of what’s involved in effective risk management, project quality management and stakeholder communication

Project Execution and Control

  • Setting the “project plan” in motion
  • Anticipating and planning for sudden project changes
  • Keeping your project on track
  • Effective issue management
  • What to report on and how to document it
  • How to conduct effective project meetings

Project Close

  • Project close checklist
  • Project evaluation
  • Developing lessons learned – the process of continuous improvement
  • Final report
  • Follow-up review

METHODS TO BE USED

The facilitator will explain the various elements of project management using real life examples, followed by some hands-on exercises where time permits.