Whether you take formal board minutes or minutes at the regular weekly meeting, you’ll find this workshop helpful, engaging, and thought provoking. This session includes organizational and writing techniques and plenty of supporting exercises. We close the day with tips for staying awake when speakers go on and on and on.
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WORKSHOP DESCRIPTION
There are no perfect ways to take minutes. But there are better practices. Thisworkshop provides recording secretaries with information and a variety of techniques they can use to take minutes at both formal and informal meetings.
WHO SHOULD ATTEND:
- Anyone who must take minutes at meetings
- People who are new to the minute taking process or who have taken minutes numerous times will benefit from this session
YOU WILL LEARN TO:
- Prepare professional-quality formal and informal minutes
- Organize yourself before the meeting
- Select and summarize key points
- Watch for hidden variables
- Handle corrections
- Improve your retention of information during meetings
- Improve your listening skills
COURSE OUTLINE
Introduction
- Four purposes of meetings
- Role of the minute taker
- Requirements of formal versus informal meetings
- Agendas
Minutes
- Definition and purpose
- Organizing yourself: before, during and after the meeting
- What to record/what to ignore
- Writing style
Tools
- Strengths and challenges of available tools
- Hidden variables every minute taker should be aware of
- Four types of meeting participants
Listening Skills
- Listening versus hearing
- Analysis of individual listening strengths
- Exercises to improve listening
METHODS TO BE USED
Participants will be actively involved in discussions and exercises designed to develop and to improve their note taking skills and to build their confidence in the minute taking process.
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Course Code: WSJ703
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