The constant and growing demand of competing work priorities must be carefully managed to yield the greatest return on your time. Otherwise, we may find ourselves being increasingly overwhelmed by the work volume and complexity we are facing. This course is an eye opener; it helps participants improve their ability to pinpoint where they can better organize their capacity and resources, to recapture valuable time for themselves and their teams.
This unique course provides participants with awareness, tools, and competencies to become more productive and efficient, by introducing and practicing concepts that can help improve the use of your time. Using powerful task structuring, prioritization, delegation, assessment of urgency, and productivity techniques – participants learn to take back valuable time each day; or at least reduce the amount of waste when it comes to time and productivity.
WHO SHOULD ATTEND:
- Everyone in today’s workforce
- Operational team members
- Projects management practitioners
- Strategic leaders
- Planners
- Educators
- Team members
- People in leadership positions
PARTICIPANTS WILL LEARN TO:
- Develop a time management plan tailored to their needs
- Review the principles of effective time management for you and for your team
- Practice new techniques for effective planning, prioritization and delegation of tasks
- Apply scheduling techniques to improve your daily productivity and to remove distractions from your daily routine
- Identify current challenges in the way you manage your time – to recapture time each day
- Utilize effective communication techniques – including use of email, meetings, and alternative communication channels
- Learn how to be a catalyst to improving time management and productivity across the organization
COURSE OUTLINE
Introduction
- Challenges in Time Management
- Impact of wasted time on business
- Our lack of time to learn how to manage time
Principles of Time Management
- Time and time management
- Self assessment – time manager personality type exercise
- Meaning and debrief of personality types
- Recognize opportunities for improvements
- Personal time management SWOT analysis exercise
Setting up the System to Become Productive and Improving Productivity
- Review principles of productivity
- Discipline, prioritization and organization
- Triage exercise: goals, assignments and triage
- Learn about obstacles to productivity
- Exercise: important vs. urgent
- Set goals
- Gain control over your time
- Exercise: Balanced Matrix
Tips for Productivity and Time Management
- Crisis management
- Email and meetings
- Prioritizing and planning
- Workload management
- Exercise: learn to track and build schedules
- Delegating and communicating
- Differentiate between important and urgent
- Change some of your habits
Building a Better Tomorrow
- Overcome procrastination
- Diffuse distractions
- Build a personal action plan
- Learn how to regularly assess and review your time management
Distributed Teams
- Organizing distributed teams
- Hybrid environments
- Turning your team into a high performing team
- Exercise: building trust and feeling safe
- Team norms
- Exercise: establishing team norms
- Distributed leadership
- New team challenges
Meetings Management
- Virtual meetings
- Exercise: envisioning a rhythm of meetings and check ins
- Team preferences vs. needs
- Exercise: process health checkup
- Team dysfunction exercise
METHODOLOGY
This dynamic course combines discussions, small activities, and exercises, along with practical real-life examples. The course is made of dynamic short cycles that introduce concepts, explore and review ideas, and apply them with activities and exercises.