Privacy legislation is having a strong impact on the writing of minutes. This workshop provides the minute taker with the information essential for preparing minutes that meet the organization’s needs, that follow best practices for meeting minutes, and that adhere to legislative requirements.
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WORKSHOP DESCRIPTION
This workshop explores the minute taking process in light of Ontario privacy legislation and provides information and techniques to build the confidence of minute takers.
There are no perfect ways to take minutes. But there are better practices. This workshop provides recording secretaries with information and a variety of techniques they can use to take minutes at both formal and informal meetings.
WHO SHOULD ATTEND:
- Anyone who must take minutes at meetings
- People who are new to the minute taking process or who have taken minutes numerous times will benefit from this session
YOU WILL LEARN TO:
- Prepare professional-quality formal and informal minutes
- Organize yourself before the meeting
- Select and summarize key points
- Watch for hidden variables
- Handle corrections
- Improve your retention of information during meetings
- Improve your listening skills
COURSE OUTLINE
Introduction
- Four purposes of meetings
- Role of the minute taker
- Requirements of formal versus informal meetings
- Agendas
Minutes
- Definition and purpose
- Organizing yourself: before, during and after the meeting
- What to record/what to ignore
- Writing style
Tools
- Strengths and challenges of available tools
- Hidden variables every minute taker should be aware of
- Four types of meeting participants
Listening Skills
- Listening versus hearing
- Analysis of individual listening strengths
- Exercises to improve listening
METHODS TO BE USED
Participants will be actively involved in discussions and exercises designed to develop and to improve their note taking skills and to build their confidence in the minute taking process.