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WORKSHOP DESCRIPTION
Why is project management important? Why can’t you just appoint a team and have them manage a project for you. You can. But the truth is that running projects without good project management is like trying to steer a ship without a rudder.
Project management ensures projects are delivered on time and within budget and scope. It unites stakeholders and teams and gets everyone working on the same page. This one-day workshop provides participants with the basics of effective project management so the right people do the right things at the right time.
WHO SHOULD ATTEND
- Managers, supervisors, team leaders, and staff who are new or who have little experience in managing projects
- Team or department staff about to embark on initiatives with a defined objective and timeline
YOU WILL LEARN:
- Use essential project management principles
- Identify and relate to project stakeholders
- Conduct effective project meetings
- Construct and use the work breakdown structure, Gantt, and Critical Path
- Set up effective project risk, project issue, and project change management processes
- Provide effective reports to managers and other stakeholders
- Close out projects effectively and present the final report
COURSE OUTLINE
Understanding Project Management
- Seven principles for effective project management
- Why managing expectations is the number one responsibility of the project manager
- Understanding the role of the project manager
- Project management definitions and understanding the project life cycle
- Characteristics of successful projects
Defining Your Project
- Determining your key stakeholders
- Your project sponsor and who are your team members
- Determining and understanding the sponsors’ expectations and End State
- Establishing deliverables to respond to your project stakeholders’ needs
- Structuring the team
- Building the project charter
Planning Your Project
- Planning and organizing the project including determining skills required and other resource needs
- Determining Scope, Requirements, End State, and the Change Management Plan
- Using key planning tools such as Work Breakdown Structure and Critical Path
- Determining critical time factors, milestones, or deadlines
- Using a Gantt chart
- Managing risks
- Establishing a baseline schedule and a project quality plan
- Forming a communication plan
Executing and Controlling Your Project
- Setting the “Project Plan” in motion
- Anticipating and planning for sudden project changes
- Keeping your project on track – monitoring activities against the Project Plan
- Conducting effective project meetings
- Documenting and communicating
Closing Your Project
- Closing a project – tasks, risks, issues, change requests
- Conducting “Lessons Learned” session – the process of continuous improvement
- Preparing final evaluation report
METHODS TO BE USED
The facilitator encourages interaction. Once the theory is presented, the class works through key project management tools using a relevant case study.